Step 1
1Start the hire
Enter the new hire’s name and phone number or email to begin.
VanaHR
Start hire
Product
VanaHR is built for teams hiring 1-50 employees without a large HR department.
Managers send one secure onboarding link, employees complete the paperwork in a guided flow, and HR gets one structured employee file back.
How VanaHR works
Managers only need a few details to start the process. From there, the onboarding workflow handles the paperwork in a cleaner, more organized way.
Step 1
1Enter the new hire’s name and phone number or email to begin.
Step 2
2The employee receives a secure onboarding link by email to begin onboarding.
Packet sent
Secure onboarding link delivered to Jordan M.
Step 3
3The new hire completes commonly required onboarding documents in a structured flow.
Step 4
4Completed forms and acknowledgements are organized in the employee’s file.
Step 5
5Managers are notified when the employee file is complete and ready for payroll.
Employee file
Ready for payroll
Completed documents are organized in one record.
Manager visibility
Managers can log in and immediately see where each employee stands without checking multiple systems.
New hires in progress
Incomplete documents
Employees ready for payroll
Documentation confidence
Completed forms, acknowledgements, and onboarding details stay together instead of being split across tools.
If records ever need to be reviewed, documents are easier to retrieve later because they are stored in one structured employee file.
New hire paperwork
Employment forms
Signed policies
Clear completion status
Structured employee files
Easier retrieval later